St. Cloud Technical College

Refunds for Dropped Classes
Degree seeking students may add or drop courses using the WEB registration system through the fifth business day (6:00) of the term. All other add/drop/withdraws must be completed in the registration office. The deadline for dropping courses is the fifth class day of the semester at 6:00 PM. Students are obligated for any classes dropped after the fifth day of the term (6:00 PM) for full semester classes, or one business day (after the first class session) for shorter courses. Dropping a course by the deadline, means the course is removed from your class schedule, you are not financially responsbile, and the course does not appear on your transcript.

Withdrawing from a course
Students withdrawing from a single course (after the Add/Drop period listed above) are not eligible for a refund and will receive a grade of W. Students may withdraw from full term courses through the 12th week of the semester or through 75% of the class for shorter courses. A course withdraw form can be completed in the Registration Office.

Refunds for Total Withdrawal from College
Students who officially and totally withdraw from the college may be eligible for a refund as defined below. When students do not officially withdraw, they will receive the earned grade in each course for which they are registered and will be liable for all tuition and fees for those courses.

Fall and Spring terms:
Total Withdraw from College Refund Period %
1st through 5th class dayof term - 100%
6th through 10th class day of the term - 75%
11th through 15th class dayof the term - 50%
16th through 20th class day of the term - 25%
after 20th class day of the term - 0%

Summer:
Total Withdraw from College Refund Period - %
1st through 5th class day of the term - 100%
6th through 10th class day of the term - 50%
after the 10th class day of the term - 0%

Student-initiated class withdrawal
It is the student’s responsibility to ensure that unwanted courses are dropped from their schedule. Students who fail to drop their courses appropriately will be obligated to pay related tuition and fees. Students should not assume that their instructors have dropped them from the class roster due to lack of attendance.
Students who stop attending classes without informing the Admissions Office will be re-admitted on a space available basis.

Instructor-initiated class withdrawal
An instructor is authorized to drop any student who fails to attend during the first five days the semester. The academic deans office will drop the names of students submitted by that instructor. Instructors can withdraw a student for non-attend ance up to 75% of the way through the course.

Military Leave
See MnSCU Policy 5.12.1
Students who are members of any branch of the U.S. military reserves and who are unable to complete a semester due to having been called to active duty, shall to the extent possible, be provided the following options:

The student may be given a full refund of tuition. Students receiving financial aid who choose this option should be made aware that they may be liable for any required refunds of state or federal financial aid funds.
The student may be given a grade of incomplete in a course and complete it upon release from active duty. Course completion may be accomplished by independent study or by retaking the course without payment of tuition. Under federal financial aid policies, a course that is retaken this way may not be counted towards a student’s enrollment load.
If, in the instructor’s judgment, the student has completed sufficient course work to earn a grade of C or better, the student may be given credit for completion of the course.